Find the Best Background Check Software

Background check software verifies professional and personal information about job applicants. The system reviews employment histories, education details, financial records, and criminal records. When it comes to hiring, such software aids businesses in making a well-informed decision.

Background check software caters to both small companies and large organizations to automate the screening process. The platform can help reduce human error, save time, and ensure you hire a qualified employee. This software may offer background screening of candidates, strengthen direct communication between screeners and candidates. It also allows tracking the status of background checks, and securely store gathered information.

The best background check software solutions come equipped with a range of features designed to streamline the hiring process and ensure compliance. A few of them include:

Comprehensive Screening Options

One main feature to look for in any background check software to reduce the risk of negligent hiring is that it offers various verification options. Companies may need access to information pulled from a variety of checks, such as drug testing, education, and credential verification, criminal record searches, and identity and employment verification. By conducting thorough evaluations of applicants, you can maintain workplace safety and make better hiring decisions.

Compliance Management

Another must-have feature of the platform is compliance management. It ensures adherence to state, federal, and industry regulations like the General Data Protection Regulation (GDPR), Health Insurance Portability and Accountability Act (HIPAA), and The Fair Credit Reporting Act (FCRA).

Candidate Portal

This is an essential feature that enhances the overall experience for the applicants. It will enable them to submit their information, track the status of their background check, and communicate with the employer if the need arises. Through this feature, you can build trust.

Integrations

Every background check software should have a wide range of integration capabilities. It is crucial for the solution to connect with Human Resources Information Systems (HRIS) and Applicant Tracking Systems (ATS). This ensures an efficient hiring workflow and maintains data accuracy across platforms.

Customizable Reporting

Customizable reporting is another essential feature that allows companies to tailor background check reports to their specific needs. This includes selecting relevant data points, organizing information by importance, and generating reports that are easy to interpret for decision-makers. It helps you focus on insights and helps organizations make informed hiring decisions.

When looking for software for background check, follow this guide to make sure you invested in the right software:

Look At Pricing Plans

It is no surprise that the first factor to pay attention to is the price. The cost of such software depends on several factors, such as the number of checks performed, the size of your company, and the depth of the background checks. The platform can even offer more comprehensive checks, like verification of previous employment. However, this costs more than basic functionalities offered by background check software.

Pay Attention To Comprehensiveness Of Checks

The background check software should offer various types of checks, including criminal record searches, education verification, employment, and identity verification. Comprehensiveness in background check software is essential, as it enables companies to thoroughly verify the credentials and history of applicants, ensuring they select the right individuals for their teams.

Consider The Time Taken For Background Check

Another important factor you must focus on is speed. It is a no-brainer that the hiring process needs to be fast. If there are unnecessary delays, you might end up losing qualified candidates. This is why you should choose background check software that prioritizes time to hire and optimizes recruiting metrics. A modern platform can verify information within minutes allowing swift hiring.

Check For Integration With Recruiting Tech Stack

If your background check software integrates with other third-party tools, it can save you time by reducing the need for manual data entry. Mostly, such software integrates with an Applicant Tracking System (ATS) that streamlines workflow.

Ensure Compliance And Security

Since you might be handling sensitive and personal information, it is crucial to choose software that prioritizes data security with encryption protocols. Additionally, the software must also adhere to data privacy regulations like the GDPR (General Data Protection Regulation) and FCRA (Fair Credit Reporting Act).

Software for background checks has become an indispensable tool for human resources (HR) professionals to hire the right staff. Here are a few benefits of background-checking software:

• Time Efficiency: Everyone knows time is of the essence in recruitment, and background check software can help you save plenty of time. It can provide you with comprehensive reports within a fraction of the time compared to traditional methods and allows you to hire the right candidate quickly
• Better Candidate Experience: If the verification procedure is lengthy and cumbersome, the candidate can be frustrated easily, creating a negative impression of your company. By using a background check tool, you can streamline the whole process, making verification possible in minutes, attracting top talent
• Compliance With Legal Standards: The software can help ensure that your hiring process complies with all the relevant regulations. It keeps you updated to decrease the risk of non-compliance and potential legal problems
• Enhanced Accuracy: With the background platform, you improve the accuracy of the verification process. It ensures all the details are precisely checked to eliminate the risk of errors. Moreover, the software will provide you reliable data for better decision making

The best background check software caters to the specific needs of various industries. Here are some examples of how it helps address the challenges of different industries:

Financial Services: The companies have to face stringent regulatory requirements to verify a candidate's history, including criminal records and credit checks. Missing or inaccurate checks can lead to legal penalties or financial fraud. HireRight offers comprehensive financial checks, including credit history reports, global sanctions screening, and verification of employment and educational credentials.

Information Technology (IT): The tech industry deals with highly sensitive data, which means background checks must focus on previous employment history, identity verification, and security clearance for employees. Checkr is a great choice as it offers seamless integration capabilities and a fast turnaround time. The software provides screening options, including criminal background, Social Security Number (SSN) trace, and professional reference checks.

Retail: The businesses often experience high turnover rates and seasonal hiring spikes, requiring quick and reliable background checks to keep up with demand, this is where First Advantage comes in handy. It offers specialized solutions for high-volume hiring, including fast criminal record checks, employment history verification, and drug testing.

Hospitality: Businesses in the hospitality industry often hire seasonal workers and require fast, reliable checks for large volumes of candidates. For this, GoodHire is an ideal solution. The platform offers rapid screening options, drug testing services, and criminal background checks, helping businesses maintain a safe work environment while onboarding staff quickly.

How does background check software help companies succeed?

Background check software helps in creating a better work environment by trusting your employees through proper verification and vetting. This leads to having trust and empathy, both of which are crucial for building and growing a successful company.

What is used for a background check?

Mostly, the background check includes searching for different records such as motor vehicle verification, criminal felony and misdemeanor, credit card, national sex offender, national criminal search, and education.

Can AI be used to perform background checks?

Yes, artificial intelligence (AI) can be used to perform background checks. It utilizes advanced algorithms that can analyze large volumes of data, helping verify candidate information quickly. This process will streamline the whole process and reduce the risk of errors.

How long does a background check take?

If you go ahead with advanced automation, a background check company can verify candidates within 24 to 48 hours on average. For a more extensive check, it might take 5 to 7 days. However, with background check software, the process expedites and can be completed within minutes.