In this fast-paced, technology-driven world, the significance of a human resources (HR) platform cannot be overstated. These platforms optimize complex administrative tasks, allowing employers to focus on strategic business decisions.   

Gusto and Insperity are two such software that serve as valuable tools for managing end-to-end administrative functions and boosting employee engagement. However, selecting the best platform among these can be complex as both these software provide value to the users.  

In this Gusto vs Insperity blog, we have compared these HR platforms so that you can make an informed decision when purchasing a tool to optimize your organization's HR workflow.  

Gusto Vs Insperity At A Glance

Feature 

Gusto 

Insperity 

Payroll Processing 

Unlimited payroll runs, global payroll service 

Facilitates online payroll process to organize workflow and reduce paper waste 

Benefits Administration  

Facilitates short-term and long-term savings with ‘Gusto Wallet’ app that tracks expenses  

Offers tax-advantaged plans and compliance support 

Talent Management  

Offers self-evaluation tools and career development resources 

Hires and retains talent by offering learning and development resources 

Applicant Tracking System 

Integrated, automated, customizable ATS to streamline recruitment 

Job posting templates and customizable interview questions 

Analytics And Reporting 

Offers custom reports and anonymous team surveys for better analysis 

Insightful reports for informed decisions; advanced data security 

What Is Gusto?

Gusto is a cloud-based human resources (HR) software designed to simplify payroll processing, benefits administration, and workforce management. It offers a unified platform to execute and monitor all administrative tasks, and companies can leverage its smart technology to save time and resources.  

The software caters to small and medium-sized businesses across various sectors and industries. These include retail, real estate, healthcare, construction, professional services, manufacturing, etc. Gusto keeps users’ sensitive information secure by providing end-to-end data encryption and protects it from cyber-attacks and privacy breaches.  

Unique Features Of Gusto 

  • Scheduling: Gusto helps administrators reduce no-shows by offering efficient scheduling functionality. Companies can create and share schedules, make necessary adjustments, and avoid overscheduling
  • Background Checks: In collaboration with its partner Checkr, Gusto allows employers to run a background check on new hires or shortlisted candidates. This is an effective way to ensure companies only onboard qualified candidates with good professional rapport
  • Automated Tax Filing: The software takes the headache out of manual tax filing. It calculates and automatically files them with the government agencies every time administrators run payroll
  • Employee Surveys: Gusto allows users to conduct anonymous monthly surveys that help gauge employees’ satisfaction with the company. It also helps in identifying areas of improvement, and employers can change company goals accordingly

Pros And Cons Of Gusto  

Pros

  • Provides a transparent breakdown of all expenses, including taxes, income, and billable hours, for effective tracking
  • Intuitive, easy-to-use interface saves users’ time and makes initial navigation easy
  • Facilitates efficient compliance with federal, state, and local tax laws and regulations

Cons

  • The clock-in and clock-out feature can lag sometimes
  • The medical benefits functionality is not up to the mark

What Is Insperity?

Insperity is an advanced HR software that leverages technology to meet small to medium-sized businesses’ needs across various sectors. It helps companies optimize their talent management strategies and effectively handle varying administrative tasks.   

The platform offers an integrated suite of HR tools, including payroll processing, benefits administration, performance management, etc. Additionally, Insperity provides personalized HR guidance for customers so they can make informed decisions.  

Unique Features Of Insperity 

  • Risk Management: Insperity offers efficient risk management functionality that protects companies from employment-related claims. It also includes hazard and safety training for employees
  • Scalability: The software grows as businesses grow and accommodates their evolving needs efficiently. Its scalable architecture facilitates smooth progress and ensures all administrative needs are effectively catered to
  • Integrated HR Platform: The software offers an integrated HR platform that facilitates end-to-end administrative functions. Employers can access this unified online system from any device anytime
  • Personalized HR Service: Insperity goes one step ahead in facilitating their clients. Its team of HR specialists guides customers throughout the implementation process and helps them get past roadblocks

Pros And Cons Of Insperity 

Pros

  • Dedicated customer support that diligently caters to customers’ needs and ensures recurring errors are eliminated altogether
  • Efficient integration of HR platform with benefits administration for better data analysis
  • Offers systematic project management while offering time stamps for better monitoring

Cons

  • Does not seamlessly integrate with third-party applications
  • The data in reports can be inaccurate at times

Gusto Vs Insperity – Key Features Comparison

Payroll Processing

Gusto allows users to run unlimited payroll runs without charging extra. It automatically calculates and files taxes with the right agencies and saves companies from legal troubles. Whether it’s health insurance, paid time off (PTO), or workforce compensation, its integrated platform facilitates it all. Additionally, Gusto HR offers a global payroll service so you can effectively manage your remote or hybrid teams.

Insperity simplifies payroll management and processes direct deposits and e-paystubs. It manages local, state, and federal tax filings and maintains a detailed payroll record. Plus, Insperity offers online payroll processing to reduce paper usage and organize workflow efficiently.

Winner: Although both platforms offer advanced payroll tools, Gusto is crowned the winner in this round for facilitating global payroll services.

Benefits Administration

Gusto manages health benefits and insurance without additional cost. For short-term savings, it automatically deducts an amount from employees’ paychecks; however, for long-term savings, it offers accounts that benefit employees and their families. Moreover, users can leverage Gusto Wallet App for smart paycheck management and better manage their finances.

Insperity offers tax-advantaged plans to help the workforce save up for healthcare costs. It enables employees to cover commuting costs by using their pretax income. Additionally, the software partners with isolved to offer Affordable Care Act (ACA) compliance support and files users' year-end forms.

Winner: By being a one-stop shop for savings and insurance management without extra cost, Gusto is the winner of this round.

Talent Management

Gusto helps companies nurture the workforce's professional growth and retain talent in several ways. Users can leverage its self-evaluation tools to identify areas of improvement, access supervisors' reviews to foster growth, and access career development resources.

Insperity ensures companies effectively manage and retain talent by offering dedicated guidelines, resources, and services. Users can hire top talent, offer training that aligns with organizational goals, and boost growth.

Employees can also access podcasts to gain knowledge about different topics and expand their learning horizons.

Winner: By ensuring thorough learning and development for employees, Insperity is the undisputed winner of this round.

Applicant Tracking System

Gusto has an integrated, automated applicant tracking system (ATS) that streamlines the shortlisting and hiring of qualified candidates. It is customizable, and employers can personalize onboarding content for employees based on their job roles and departments.

Additionally, this ATS comes free of cost while enabling a sleek recruitment process for companies across various industries.

Insperity helps businesses attract top talent and improve the hiring process. It offers job posting templates and easy access to job boards to attract a diverse applicant pool. Furthermore, employers can customize interview questions to further optimize the hiring process and save time.

Winner: Although both platforms offer advanced applicant tracking systems, Gusto is the winner for offering an integrated system without additional cost.

Analytics And Reporting

Gusto provides customizable reports with detailed insights that employers can view later for better data analysis. Its anonymous team surveys are an effective source to measure employees' contentment with their professional growth and the organization.

Additionally, the platform offers reports tracking the team’s time spent on each project, including expenses and benefits.

Insperity allows companies to make data-driven decisions by integrating advanced HR technology with routine administrative tasks. Businesses can generate insightful reports, evaluate data trends, and take meaningful actions. It offers integrated processes and advanced data security measures to prevent privacy breaches.

Winner: Insperity is the winner here for providing detailed insights into changing data trends and delivering advanced tech services.

Bottom Line

Gusto and Insperity both are in a league of their own. Gusto, for instance, is more suitable for small to mid-sized businesses, especially the ones with a global workforce. So, if you have hybrid or remote teams working in different countries, Gusto can be your ideal option. However, if you are focused on improving work strategies and boosting work efficiency, Insperity would be the right choice as it offers personalized HR support.   

Ultimately, the final decision depends upon your business requirements and how you want to process your HR tasks.