Paycom Software vs Paylocity HR: Complete Comparison
Discover which HR platform is the perfect fit for your business needs. Compare features, pricing, and user experiences to make an informed decision.
Platform Overview
Paycom Software
Paycom Software is a cloud-based, comprehensive platform that streamlines human resource (HR) management, payroll processing, and talent development for organizations of all sizes. Known for its innovative approach, the software enables employees to manage many aspects of their payroll and personal data independently, saving HR departments valuable time and reducing errors.
Paylocity HR
Paylocity HR is a comprehensive human resource (HR) platform that offers a range of features to streamline business operations. It offers tools for payroll, employee learning, benefits administration, onboarding, recruitment, and more. The platform is designed to cater to the needs of all business sizes, making it a versatile option for business owners.
Feature Comparison
| Feature | Paycom Software | Paylocity HR |
|---|---|---|
| Core Functionality & Automation | ||
| Automated Payroll Processing | Beti™ self-automation | Full automation |
| Tax Calculation & Filing | Federal/state/local | Federal/state/local |
| Benefits & Deductions | Real-time sync | Auto deductions |
| Off-cycle Payroll | Supported | Supported |
| Direct Deposit | Multiple accounts | Direct deposit |
| Payroll Frequency | All frequencies | Flexible schedules |
| Multi-rate Pay | Multiple rates | Multiple rates |
| Retroactive Pay | Auto calculations | Auto adjustments |
| Compliance & Legal Management | ||
| Multi-jurisdiction Support | Multi-state expert | Multi-state support |
| Statutory Compliance | All 50 states | All 50 states |
| Audit Trail | Comprehensive | Built-in tracking |
| Form Generation | W-2, 1099, state forms | W-2, 1099, tax forms |
| Penalty Protection | Tax guarantee | Tax protection |
| Real-time Monitoring | Real-time alerts | Compliance alerts |
| Compliance Certifications | Standard compliance | Standard certifications |
| Integration & Scalability | ||
| HRMS Integration | Single database | HCM platform |
| Accounting Connectivity | Native integrations | Accounting integrations |
| Time & Attendance | Native included | Time tracking |
| API Support | Extensive | Available |
| Employee Growth | Enterprise scale | Small to enterprise |
| Multi-entity Management | Multi-entity | Multi-location |
| Third-party Apps | Comprehensive platform | Good integrations |
| User Experience & Accessibility | ||
| Admin Interface | Intuitive interface | User-friendly |
| Employee Self-service | Employee driven | Employee portal |
| Mobile Compatibility | Mobile app | Mobile access |
| Multi-language Support | Limited | Limited |
| Customization Options | Good customization | Good customization |
| Setup Complexity | Moderate complexity | Easy to moderate |
| Training Requirements | Moderate | Minimal to moderate |
| Security & Data Protection | ||
| Data Encryption | Enterprise grade | Standard encryption |
| Access Controls | Role-based | Role-based |
| Security Certifications | Standard certifications | Standard security |
| Backup & Recovery | Cloud backup | Cloud backup |
| Privacy Compliance | Standard compliance | Standard compliance |
| Audit Logging | Comprehensive | Standard logging |
| Cost Structure & Support | ||
| Base Pricing | Custom pricing | Custom pricing |
| Payroll Add-on | Integrated platform | Included |
| Implementation Cost | Higher setup | Moderate |
| Hidden Fees | Transparent | Transparent |
| Customer Support | 24/7 support | Business hours + chat |
| Service Guarantees | Tax accuracy | Tax filing |
| Global Payroll Cost | Not available | Not available |
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Paycom Software vs Paylocity HR: Complete Comparison
Paycom Software
Who We Recommend Paycom Software For
Paycom’s employee-driven payroll makes payday smoother and more accurate by letting staff verify their pay before it's processed. It may require some user training upfront, but the long-term gains in accuracy and accountability are big. Best suited for growing teams looking to automate HR tasks without sacrificing transparency or control.
Major Pros Based on Community Feedback:
- Centralizes and categorizes different HR modules for easy understanding and use
- Dedicated team of experts for easy and hassle-free implementation
- An SOC compliant platform with high standards of data security
Paylocity HR
Who We Recommend Paylocity HR For
Paylocity HR is a modern human resource and payroll platform designed to simplify routine tasks and support an evolving workforce. It offers powerful features like employee self-service, mobile app access, and custom reporting that help HR teams stay efficient and make informed decisions. With tools designed for both administrators and employees, Paylocity boosts engagement, improves communication, and streamlines processes. It’s a strong choice for businesses seeking a flexible, people-focused HR solution that grows with them.
Major Pros Based on Community Feedback:
Detailed Feature Comparison
Core Functionality & Automation
Paycom Software
Paycom delivers comprehensive automated HR and payroll processing through a single-database architecture with advanced employee self-service capabilities via Beti technology. It excels at unifying all workforce management functions while enabling employee-driven processes that reduce administrative overhead.
Best use cases: Medium to large businesses needing comprehensive HR automation, companies wanting to empower employees with self-service capabilities, organizations where unified data management and advanced automation justify higher implementation complexity and costs.
Paylocity HR
Paylocity delivers comprehensive automated payroll and HR processing with advanced employee engagement tools, robust time tracking, and sophisticated reporting capabilities. It excels at combining traditional payroll functions with modern workforce analytics and employee experience features.
Best use cases: Growing businesses needing comprehensive HR-payroll integration, companies prioritizing employee engagement and analytics, organizations where modern workforce management tools and advanced reporting capabilities justify investment in comprehensive platform adoption.
Compliance & Legal Management
Paycom Software
Paycom offers comprehensive compliance management with continuous regulatory monitoring, automated tax calculations and filings, and proactive compliance alerts. It provides enterprise-level compliance infrastructure with dedicated compliance teams and comprehensive audit trail capabilities.
Best use cases: Multi-state businesses requiring comprehensive compliance coverage, companies with complex regulatory requirements, and organizations needing advanced compliance automation where comprehensive regulatory management and proactive monitoring justify premium enterprise pricing.
Paylocity HR
Paylocity provides comprehensive US-focused compliance with automated tax calculations, multi-state support, and proactive regulatory monitoring. It offers robust compliance management with integrated benefits compliance and comprehensive audit capabilities for growing businesses.
Best use cases: Multi-state businesses needing scalable compliance solutions, growing companies requiring comprehensive regulatory support, and organizations where integrated compliance automation and proactive monitoring support business expansion and operational efficiency.
Integration & Scalability
Paycom Software
Paycom provides solid integration capabilities with focus on maintaining single-database architecture while offering API access for custom workflows. It scales effectively for growing enterprises with sophisticated infrastructure supporting complex multi-location operations and advanced workforce management needs.
Best use cases: Growing enterprises needing scalable single-database solutions, companies prioritizing unified data architecture over extensive third-party connectivity, and organizations where comprehensive internal automation outweighs integration breadth.
Paylocity HR
Paylocity offers extensive integration capabilities with pre-built connectors and robust API platform supporting unified HR-Finance-IT workflows. It scales effectively for growing businesses with architecture supporting increasing workforce complexity and operational sophistication.
Best use cases: Growing businesses needing comprehensive integration capabilities, companies prioritizing unified cross-departmental workflows, and organizations where scalable platform architecture and extensive connectivity support operational expansion and efficiency gains.
User Experience & Accessibility
Paycom Software
Paycom excels in mobile-first design with intuitive employee self-service capabilities through its award-winning mobile app and Beti employee-driven payroll. Its modern interface emphasizes employee empowerment and reduces traditional HR administrative touchpoints.
Best use cases: Organizations prioritizing employee self-service and empowerment, companies with mobile-first workforce cultures, and businesses where employee-driven processes and reduced HR administrative burden justify investment in comprehensive training and change management.
Paylocity HR
Paylocity excels in modern interface design with intuitive navigation, mobile-optimized experience, and comprehensive employee self-service capabilities. Its user-centric design emphasizes engagement tools and streamlined workflows for both administrators and employees.
Best use cases: Companies prioritizing user experience and employee engagement, businesses with diverse workforce demographics requiring intuitive design, and organizations where superior usability and engagement tools justify investment in comprehensive platform adoption and training.
Security & Data Protection
Paycom Software
Paycom provides enterprise-grade security with comprehensive data protection, SOC 2 compliance, and advanced security infrastructure supporting single-database architecture. Security approach emphasizes unified data protection with robust employee self-service access controls.
Best use cases: Medium to large businesses requiring enterprise security with employee empowerment capabilities, companies needing comprehensive data protection with extensive self-service access, and organizations where advanced security infrastructure justifies enterprise-level investment.
Paylocity HR
Paylocity provides enterprise-grade security with SOC 2 compliance, comprehensive data encryption, and robust security infrastructure suitable for growing business requirements. Security approach balances comprehensive protection with user-friendly access and employee engagement capabilities.
Best use cases: Growing businesses requiring scalable security infrastructure, companies needing comprehensive data protection with employee engagement features, and organizations where robust security standards support business growth without compromising usability and accessibility.
Cost Structure & Support Quality
Paycom Software
Paycom offers custom pricing with reported ranges of $25-35 per employee monthly for full HCM platform, plus 30-35% annual subscription as implementation fee. Premium costs reflect comprehensive automation, single-database architecture, and extensive implementation support.
Best use cases: Medium to large businesses justifying comprehensive HR automation investment, companies where unified workforce management and employee empowerment provide clear ROI, and organizations prioritizing long-term automation benefits despite higher upfront implementation costs.
Paylocity HR
Paylocity offers custom pricing with industry-standard ranges for comprehensive HR-payroll platform, typically competitive with premium solutions while providing extensive feature sets. Pricing reflects modern platform capabilities, employee engagement tools, and comprehensive implementation support.
Best use cases: Growing businesses investing in comprehensive workforce management, companies where employee engagement and analytics provide measurable ROI, and organizations prioritizing modern platform capabilities and long-term scalability over basic payroll processing costs.
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