There’s more to effective human resources management than meets the eye. In today’s fast-paced business environment, choosing the right HR software can greatly impact your organization’s success.

Insperity and Justworks are two renowned HR software, each recognized for their unique strengths in streamlining human resources management operations. Insperity provides businesses with a comprehensive suite of tools and resources to manage their workforce throughout the employee life cycle, while Justworks is designed to streamline and simplify complex administrative tasks for businesses.

In this Insperity vs Justworks blog, we’ll be highlighting their strengths and comparing key features for both to help you find the best HR software for your needs.

Insperity Vs Justworks: At A Glance

Features

Insperity

Justworks

Payroll Management 

Comprehensive payroll management with dedicated support, federal/state/local tax filings, and a general ledger interface 

Streamlined payroll for hourly/salaried employees, tax filing (W-2s, 1099s), and no extra fees for compliance 

Benefits Administration 

Wide range of benefits including medical, dental, vision, disability coverage, employee assistance programs, and 401(k) with low fees 

Simplifies health benefits with top national plans, policy transfers, QLEs, and wellness services like Talkspace and Peloton 

Compliance Management 

Expert support for federal/state compliance, ACA, employee handbooks, liability training, and termination guidance 

Provides compliance handling for payroll taxes, W-2s, 1099s, multi-state compliance, DEIB training, and 24/7 HR support 

Mobile Application 

Provides paycheck info, FSA, and benefits access; focuses on benefits management on the go 

Broad functionality including time-off requests, expense tracking, payments, and company updates 

User-Friendly Interface 

Intuitive menus, vibrant colors, and clear layouts for seamless access to HR tools, payroll, and benefits 

Clean design with intuitive navigation, simplifying payroll, benefits, and compliance tools 

What Is Insperity?  

Insperity is a cloud-based human capital management (HCM) software designed for small, mid-sized, and large enterprises. Established in 1986, Insperity specializes in providing comprehensive HR services that tackle critical business challenges, including payroll administration, employee benefits, talent management, and risk mitigation. The platform focuses on helping organizations navigate complex HR operations efficiently while promoting employee engagement and ensuring compliance with regulations.  

Unique Features Of Insperity 

  • Risk Mitigation - Insperity’s risk management includes personalized HR specialists who monitor and communicate changes to employment laws and regulations, helping limit employer-related liability and safeguard your business. It offers workers compensation and unemployment claims resolution, ensuring access to cost-efficient coverage and accurate unemployment state tax account audits 
  • Reporting - The software lets you create unique payroll data reports in just minutes. With automated reports that give a quick view of employee data, you get access to over 50 built-in reports and the ability to create custom reports. Data analysis and export are made easy with multiple file formats, such as PDF, Excel, or CSV 
  • Employee Self-Service - With Insperity’s self-service hub, employees have 24/7 access to their employment details. They can easily view pay stubs, W-2s, timesheets, PTO balances, and more, along with managing and making changes to their benefits and 401(k) plans 

Pros And Cons Of Insperity

Pros

  • Insperity offers a wealth of employee training resources, including more than 300 online courses and e-learning materials 
  • Offers all the required information at a glance through a centralized dashboard 
  • Insperity is ACA-compliant and IRS-certified 

Cons 

  • Reports and benefits information occasionally lacked accuracy and compliance 
  • Limited third-party integrations 

What Is JustWorks?

Justworks is a cloud-based professional employer organization (PEO) designed specifically for small and mid-sized businesses across various industries like healthcare, education, manufacturing and more. Founded in 2012, it offers a comprehensive suite of HR solutions, including payroll processing, employee benefits administration, compliance support, time-tracking, and more. By addressing common pain points such as administrative burdens and complex regulatory requirements, Justworks enables businesses to focus on growth and employee satisfaction.  

Unique Features Of Justworks 

  • People Analytics - Justworks PEO simplifies workforce data analysis, empowering businesses to uncover valuable insights and drive meaningful impact. With a centralized hub for data management, businesses can rely on HR, benefits, and finance insights to inform smarter decisions. Pre-built and customizable reports make it easy to track team performance and identify trends for more effective strategic planning 
  • Time-Tracking - The software simplifies timekeeping for scattered teams, boosting productivity by syncing approved shifts automatically. It ensures accurate time management, timely compensation, and compliance with labor laws through features like precise records, overtime alerts, and automated meal and rest break reminders 
  • Integrations - With a total of 14 third-party integrations that cater to categories like accounting, performance, expense, compliance, and more. A few of the popular integrations include QuickBooks, Xero, Sage Intacct, and JazzHR, which help you boost your productivity and unlock seamless workflows

Pros And Cons Of Justworks

Pros 

  • Easily manage time for full-time and contracted employees easily 
  • JustWorks simplifies payroll calculations filing and offers scalable benefits as the business grows 
  • The ease of use is incredible, designed with user experience in mind 

Cons 

  • Additional reporting options and an admin staff-view feature would enhance usability and support 
  • The 401(k) reporting could offer more detail to meet broader administrative needs 

Insperity Vs Justworks: Key Features Comparison 

Payroll Management

Insperity streamlines payroll management with online pay stubs, direct deposit, payroll debit cards, and federal, state, and local tax filings. Businesses benefit from convenient payroll review and approval processes, supported by a dedicated payroll specialist, along with a general ledger interface for smooth financial management.

Justworks streamlines payroll processes, enabling seamless payment scheduling. It allows you to manage payroll for hourly and salaried employees effortlessly while ensuring compliance, as it handles payroll taxes, W-2s, and 1099s at no extra cost.

Winner: Insperity takes this round. It excels in comprehensive payroll management with dedicated support and a robust feature set, while Justworks offers a simpler, cost-effective solution focused on core payroll functions.

Benefits Administration

Insperity’s benefits administration offers medical, dental, and vision plans, along with flexible spending and health savings accounts. It also includes disability coverage, employee assistance programs, and a 401(k) plan with immediate vesting and low fees. Employees gain access to customizable health benefits, tax savings, and financial security.

On the other hand, Justworks Benefits Administration connects you with top national health insurance plans, simplifying policy transfers and rate comparisons. Effortlessly manage qualifying life events (QLEs) while enhancing employee wellness with services like Talkspace and Peloton alongside comprehensive health coverage.

Draw: It’s a draw. Insperity offers a broader range of benefits like disability and 401(k), while Justworks emphasizes wellness and simplified policy management. Both cater to different aspects of employee well-being.

Compliance Management

Insperity provides expert guidance on federal and state compliance. HR specialists assist with handbooks, policies, employee relations, ACA compliance, termination support, performance management, and liability training, helping businesses navigate complex regulations and minimize legal risks.

When it comes to Justworks, it simplifies compliance by managing payroll taxes, W-2s, 1099s, and employer filings (940, 941). It offers workers’ compensation, state unemployment insurance, and liability insurance, plus multi-state compliance, onboarding, offboarding, and benefits coordination. Access DEIB, harassment training, and 24/7 HR support for PEO customers.

Winner: Justworks takes this round. It stands out with comprehensive compliance management, providing businesses with the essential support to navigate complex regulations and reduce legal risks effectively.

Mobile Application

Insperity app provides quick, easy access to essential employee information, including 401(k) details, paycheck information, FSA, and UHC benefits card. The app ensures users can manage their benefits conveniently from anywhere, enhancing engagement and accessibility.

On the other hand, Justworks mobile app provides quick access to essential HR information, allowing users to view paystubs, insurance cards, and submit time-off requests conveniently. Track payments, manage expenses, and stay updated with company events through a user-friendly interface designed for on-the-go access.

Winner: Justworks takes another round. Its broader functionality, including time-off requests, expense management, and company updates, offers a more versatile mobile experience tailored for comprehensive HR management on the go.

User-Friendly Interface

Insperity provides a user-friendly interface designed for seamless navigation and accessibility. Intuitive menus and clear layouts allow employees and administrators to easily access essential HR tools, manage benefits, and view payroll information, enhancing overall user experience and promoting efficient interactions within the system.

Justworks offers an intuitive interface that simplifies HR management for everyone. Its clean design and intuitive navigation allow users to effortlessly access payroll, benefits, and compliance tools. This streamlined experience enhances productivity, enabling employees and administrators to focus on what truly matters, which is growing the business.

Winner:

The last round goes to Insperity, with its intuitive menus, vibrant colors, and clear layouts, providing efficient access to HR features and benefits for employees and administrators alike.

The Bottom Line: Which HR software Is Right For You?  

Finding the right HR software can make or break your business operations. Insperity shines with its robust payroll management, benefits customization, and risk mitigation, offering businesses comprehensive HR solutions with dedicated support.  

Meanwhile, Justworks simplifies compliance, offers versatile mobile app functionality, and delivers an intuitive, scalable experience for growing businesses. Whether you prioritize detailed employee lifecycle management or need a streamlined approach to administrative tasks, both platforms provide valuable tools to enhance efficiency.  

The ultimate choice between Insperity vs Justworks depends on your organization’s specific needs and long-term goals. Evaluate your priorities carefully to select the best fit.